AI for Managing Projects: Methodology for Developing Use Cases

Abstract

The increasing availability of Artificial Intelligence (AI) tools has generated significant interest within the project management community; however, structured guidance tailored specifically to Project Managers remains limited. This paper proposes a standardized AI-enabled prompt architecture aligned with the PMBOK® 8E performance domains and processes. The framework consists of a Master Prompt, Task-Level Executable Prompts, and Refine Prompts designed to create bounded, context-aware interactions between Project Managers and AI systems. The proposed architecture embeds PMBOK-aligned terminology and follows the Inputs–Tools–Outputs (ITTO) logic. The AI system functions as an analytical and generative tool within this structure, processing structured and unstructured inputs—including expert judgment—and producing standardized outputs for managerial review and refinement. The architecture is designed to be generalized and extensible across all forty project management processes. This study does not present empirical performance metrics; rather, it introduces a structured conceptual framework intended for practical application and future validation. Practitioners are encouraged to implement the architecture in real project environments to evaluate measurable improvements and contribute to further academic development in AI-enabled project management.